Administrator

Humber Recruitment are pleased to be resourcing an Administrator for a new client of ours based in Grimsby/Louth.

The Role:

We are seeking a highly organised and motivated Administrator to join our client’s dynamic and growing law firm. This pivotal role requires a proactive and experienced individual who will support the smooth running of the firm’s administrative functions within specific teams, with a particular focus on legal document management and office procedures. As an administrator, you will work closely with legal teams, clients, and other departments to ensure the efficient operation of the firm.

Key Responsibilities:

• Provide administrative support to fee earners, including document preparation, filing, and managing deadlines
• Supervise junior administrative staff, providing guidance, training, and support to ensure efficient and effective workflows
• Coordinate and manage meetings, appointments, and client schedules for senior lawyers
• Manage legal documentation and correspondence, ensuring compliance with relevant laws and regulations
• Handle confidential client information with a high level of professionalism and discretion
• Assist with billing and invoicing processes, liaising with the finance team to ensure timely and accurate invoicing
• Develop and implement administrative processes to improve office efficiency, ensuring compliance with firm policies and best practices
• Coordinate internal and external communications, ensuring timely responses to client inquiries and inter-office requests
• Assist in the onboarding process for new staff members, including training on office systems, document management, and firm policies

Skills & Experience Required:

• Proven experience (typically 3+ years) in an administrative role within a law firm or legal setting
• Strong knowledge of office procedures, legal terminology, and document management systems
• Experience supervising or mentoring junior administrative staff
• Excellent organisational skills with the ability to manage multiple tasks and priorities simultaneously
• High level of attention to detail, especially when handling legal documents
• Strong communication skills, both written and verbal, with a professional and client-focused approach
• Proficiency with MS Office (Word, Excel, Outlook) and legal software/systems (e.g., case management software)
• Ability to handle sensitive information with discretion and maintain confidentiality
• A proactive, solutions-oriented attitude with the ability to identify areas for process improvement

Desirable:

• Experience with billing systems or basic legal accounting tasks
• Knowledge of compliance and regulatory frameworks relevant to the legal industry
• Familiarity with document management software and e-filing systems

Why Join The Client?

• Career Progression: Our client offers opportunities for career advancement, with potential for growth into office management or other senior roles within the firm
• Supportive Environment: Join a collaborative and friendly team, where your contributions are valued and your professional development is supported
• Competitive Salary & Benefits: Our client offers a competitive salary package along with pension and enhanced SMP
• Supportive team environment: You will be working with a friendly, forward-thinking, and highly professional team

To apply for the position, click the apply button below or at the top of the page and complete the form. For more information on the role, call our team on 01472 729768 and we will be happy to assist. You can visit our jobs page to see our full list of available vacancies.

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