Engineering Project Administrator

Humber Recruitment are sourcing an Engineering Project Administrator for our friends at Allied Protek to be based in Grimsby.

Job Title: Engineering Project Administrator
Reports to: Project Engineer / Planning Manager
Location: Grimsby
Salary: Competitive – Depending on experience
Employment Type: Contract / Temporary
Job Type: Full-time / Part-time

Role Purpose

The Engineering Project Administrator provides essential coordination and administrative support to engineering and construction teams. The role focuses on preparing and managing work packs, maintaining project documentation, tracking progress, and ensuring compliance with quality, health, and safety standards. A strong understanding of engineering documentation, construction processes, and document control systems is required to ensure accuracy, compliance, and efficiency in project delivery.

Key Responsibilities

• Prepare, issue, and maintain engineering work packs for piping, fabrication, and construction activities.
• Interpret engineering drawings, isometrics, and specifications to ensure correct technical information is included.
• Prepare material take-offs (MTOs) and support the allocation and procurement of materials.
• Assume responsibility for document control functions using systems such as SharePoint, Aconex, or equivalent DMS.
• Maintain document registers, trackers, and databases to monitor project progress and ensure audit readiness.
• Implement and maintain revision control, version management, and secure archiving of project records.
• Support the preparation of Pre-Qualification Questionnaires (PQQs), Invitation to Tender (ITT) documents, and client-facing submissions.
• Assist with permits, risk assessments, and method statements (RAMS) relevant to project execution.
• Provide QA/QC support, ensuring inspection and test plans (ITPs) are included in work packs and project handover documentation.
• Support site audits, reviews, and handovers by providing accurate, compliant documentation.
• Collaborate with engineers, planners, supervisors, and client representatives to capture project requirements and resolve document-related issues.

Skills & Competencies

• Strong organisational and administrative skills, with the ability to manage complex document flows.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) and document management systems (e.g., SharePoint, Aconex, internal DMS).
• Ability to read and interpret engineering drawings (basic level).
• Knowledge of QA/QC processes, project handover documentation, and records management.
• Familiarity with archiving practices and global records retention policies.
• Excellent communication skills for liaising across engineering, QA, and client teams.
• Attention to detail, accuracy, and the ability to work under pressure and to deadlines.

Qualifications & Experience

• Previous experience in project administration, document control, or technical support roles (essential).
• Exposure to engineering, construction, fabrication, or pharmaceutical/industrial project environments.
• Proven experience in managing controlled documentation across all phases of a project lifecycle (design, construction, commissioning, handover).
• Knowledge of engineering standards, health & safety requirements, and quality control procedures.
• Experience working with multi-disciplinary teams and external stakeholders.

Key Attributes

• Proactive, detail-oriented, and solution-focused.
• Flexible and adaptable to changing project requirements.
• Strong teamwork and interpersonal skills.
• Professional, reliable, and committed to supporting successful project delivery.

To apply for the position, click the apply button below or at the top of the page and complete the form. For more information on the role, call our team on 01472 729768 and we will be happy to assist. You can visit our jobs page to see our full list of available vacancies.

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